Log Out

Submit A PBC Request

PBC Form Notes

Requestor Titlename for the request, i.e., Social Sciences Instructor 1.0
Requestorname of the requestor
Program, Unit, or Departmentthe program, unit or department, submitting the PBC request
Request CodeSelect the Request Code from the list of codes and enter the amount from no. 6 in the corresponding code line in the “Amount” column
Item Amountthis amount is the estimated dollar amount of the PBC request; the request amount should be listed in the category line which corresponds to the request code as defined in the “PBC Form Definitions”
Total Amounttotal of one or more codes
Overall Rubric RatingSelect a “priority” based on the “overall rating” from Part C. PBC Form Priority Rubric Rating from page 2 of the PBC form; priority 1, 2 or 3, is the total points of the rubric; place an “X” in the corresponding priority column on page 1; the overall rubric rating is based on the documentation from factors 1-6 presented in Part B. Documentation
Descriptive Summary of the RequestProvide a concise summary of the PBC request
Factor 1–6For items 9-14, the PBC request documentation should show how it is: 1) aligned with system priorities and performance funding; 2) alignment with College Strategic Plan, goals, and performance funding; 3) alignment with analysis of GE, program, course SLOs assessment data and/or process outcomes (for non-instructional units); 4) alignment with immediacy and/or a critical need to fill; 5) alignment with health and safety; 6) alignment with level of impact and targeted populations impacted; (indicate the alignment by citing the appropriate sections of the Strategic Plan, SLOs or process outcome document, etc., and other pertinent items)
Total PointsTally the total number of points from columns 1, 2, and 3; use this point value to select priority 1, 2, or 3 )no. 7) and place an “X” in the corresponding priority column on page 1.
Rationale for RequestDescribe how the PBC request will benefit the program, unit, department, institution or targeted population; the factors from the “Planning and Budget Rubric” used to determine the priority should be addressed here.
ItemList the item(s) for the “Itemized Resource Request”
Item Amountlist the amount of each item for the “Itemized Resource Request”

back to top

PBC Form Definitions

OR

Operating Equipment: Equipment required to perform function of existing programs, not new program. (e. g., scales, microscopes); usually funded through annual equipment allocations.

OO

Operating Other: Other current expenditures required to perform function for existing programs, not new program. (e.g., educational supplies, software, non-equipment & non-personnel); usually funded through internal reallocation, (e. g., enrollment SSH formula based).

PN

Program Change Request: PCR = All costs related to a new program being requested (e. g., personnel, supplies, equipment, as for the Vet Tech Program last year).

PW

PCR – Workload: Substantial (PCR) request for additional funding for an existing program to meet increase in workload, otherwise funded through internal reallocation, enrollment SSH formula based.

PF

PCR – New Facilities: Request for new facility related needs. (e.g., electricity, janitorial, and maintenance positions for Library building)

CP

CIP – New Facility: Capital Improvement Project (CIP), e.g., Library Learning Commons Building.

CR

CIP – Renovation: Minor CIP funds allocated to address major renovation projects (e.g. Manaopono, Noeau/Laakea, Naauao renovations).

CM

CIP – R&M (Repairs and Maintenance): CIP funds allocated to the system to address repairs and maintenance projects on campus that cannot be funded through regular campus operating funds (too costly).

back to top

Rubric Factor Worksheet

Use the following to help determine the point value for the factors in the “Priority Rubric Rating” (page 2).

Factor 1 – Alignment with system priorities and performance funding

Expected: direct and clear alignment and application to stated system priorities and system performance criteria

  • 3 Points = language of request aligns directly to stated system priorities and performance funding criteria
  • 2 Points = language of request has some alignment to stated system priorities and performance funding criteria
  • 1 Point = language of request has no linkage to stated system priorities and performance funding criteria

Factor 2 – Alignment with College Strategic Plan, goals, and performance funding.

Expected: direct and clear alignment and application to stated College, SP, goals and performance funding criteria

  • 3 Points = language of request aligns directly to stated College SP, goals and performance funding criteria
  • 2 Points = language of request has some alignment to stated College SP, goals and performance funding criteria
  • 1 Point = language of request has no linkage to stated College SP, goals and performance funding criteria

Factor 3 – Analysis of GE, Program, and course SLOs assessment data and/or process outcomes to support the request.

Expected: assessment analysis shows clear and direct application of assessment criteria

  • 3 Points = language of request aligns directly to stated assessment criteria
  • 2 Points = language of request has some alignment to stated assessment criteria
  • 1 Point = language of request has no linkage to stated assessment criteria

Factor 4 – immediacy and/or critical need to fill and workload.

Instructional Faculty

Expected: >40 credits existing lecturer load of enrolled coursework over several years with long-term foreseeable need

  • 3 Points = 7 or more years evidence of workload with 80% average fill rate (consistent demand as evidenced by a consistent fill rate)
  • 2 Points = 2-6 years of evidence of workload and/or an 80% fill rate
  • 1 Point = minimal or no evidence of workload need

Non-Instructional Faculty and APT

Expected: grant-funded or casual hire position similar to requested position over several years with long-term foreseeable need

  • 3 Points = 7 or more years evidence of workload
  • 2 Points = 2-6 years evidence of workload
  • 1 Point = minimal or no evidence of workload need

Factor 5 – Health and safety.

Expected: College overall health and safety are enhanced or improved by request

  • 3 Points = immediate correction or removal of imminent or impending dangerous situation
  • 2 Points = protective or future remediation of possible dangerous situation
  • 1 Point = request’s action does not prevent or remedy an imminent, future or possible dangerous situation

Factor 6 – Level of impact on constituents, targeted populations, department or unit.

Expected: Request will significantly impact and improve College structure, function and attainment of stated goals

  • 3 Points = constituents and targeted populations will directly and greatly benefit from request’s improvements
  • 2 Points = constituents and targeted populations may benefit from request’s improvements
  • 1 Point = constituents and targeted population will not benefit directly from request’s improvements

back to top


Copyright © 2020 Windward Community College. All rights reserved.